Description
We're looking for a proactive, highly organized Team Assistant to support one of the Managers in the Infrastructure department. In this role, you'll help ensure day-to-day operations run smoothly by providing exceptional executive support and coordinating a wide range of administrative and operational activities.
Executive Support
- Manage a dynamic and complex calendar across multiple time zones, balancing competing priorities and frequent scheduling changes.
- Coordinate domestic and international travel, including visas, accommodation, transportation, and last-minute itinerary changes.
- Organize meetings from end to end, ensuring all logistics and materials are in place.
- Manage expense reports, reimbursements, and other executive administrative processes.
- Coordinate administrative documentation, including NDAs and other required approvals.
- Act as a trusted partner to the Manager of Infrastructure, anticipating needs, removing administrative burden, and ensuring they can focus on the highest-impact work.
Operations & Team Support
- Support the planning and execution of team events, off-sites, leadership meetings, and other organizational initiatives.
- Coordinate vendors and external partners, including contracts, procurement, invoices, payments, and related administrative processes.
- Drive operational follow-ups by tracking action items and ensuring timely completion of key tasks.
- Continuously improve and document administrative and operational processes.
- Provide backup support to other Team / Executive Assistants and collaborate as part of the Executive Support team.
- Take ownership of ad hoc operational projects and administrative initiatives that help the organization run efficiently.
What we're looking for
- Experience supporting senior executives in a fast-paced, dynamic environment.
- Exceptional organizational skills with outstanding attention to detail and accuracy.
- Flexibility to adapt to changing priorities and, when needed, adjust working hours to support executive schedules.
- A willingness to go the extra mile to find the best solution, not just the first one.
- A proactive, service-oriented mindset,you anticipate needs, identify potential issues early, and take pride in delivering high-quality support.
- Strong communication skills, professionalism, and discretion when handling confidential information.
- A collaborative, positive attitude,you build strong relationships and are easy to work with across teams and with external partners.
- Someone who genuinely enjoys executive support as a long-term career and takes pride in enabling others to succeed.
Benefits & Perks
- Competitive compensation
- Career growth and learning opportunities
- Flexibility and ownership
- Collaborative and innovative culture
- Opportunity to work on impactful AI projects
- International environment and talented teams