Description
We are seeking a dependable, polished, and poised individual to join our team as an Administrative Coordinator in our Los Angeles office.
As the first point of contact for visitors, you will be responsible for providing exceptional customer service and supporting the Office Administrator.
Responsibilities include:
- Greeting clients and visitors, and escorting them to conference rooms
- Providing business center support, such as arranging catering and coordinating transportation
- Scheduling conference rooms and ensuring seamless client services
- Offering client concierge services, including securing hotel and restaurant arrangements
- Preparing budgets and assisting with vendor selection for office events
- Coordinating logistics for administrative meetings and events
- Assisting with firm sponsorships, client development, and entertainment tickets
- Reconciling invoices and processing payments
- Managing requests for visiting attorney offices and visitor access badges
- Maintaining office spreadsheets and submitting maintenance requests
Qualifications:
- 1-3 years of customer service or reception experience in a large office environment
- High school diploma required; Bachelor's degree preferred
- Excellent written and oral communication skills
- Professional, positive attitude and strong commitment to customer service
- Proficiency in Microsoft Office Suite
- Experience utilizing online resources for research and reservation
- Event coordination experience a plus
We offer a comprehensive benefits package, including:
- Medical, dental, and vision insurance
- Life insurance and disability insurance
- 401(k) savings plan and profit-sharing plans
- Paid time off plan, including a minimum of 20 days off
- Generous paid maternity and paternity leave
- Commuter benefits and student loan assistance refinancing options
The full-time base annual salary for this position in the Los Angeles market is expected to range between $50,000 and $60,000.