Description
We are seeking an experienced Executive Assistant to provide proactive support to the Chief Counsel, APAC and the broader Legal team. This office-based role in our Singapore office involves administration, diary and meeting management, travel and expenses, event coordination, and support for Legal Operations initiatives.
Responsibilities:
- Manage the Chief Counsel's diary, priorities, and executive office administration
- Organize internal and external meetings across time zones, including logistics and video conferencing support
- Resolve issues and liaise with senior internal and external stakeholders
- Manage travel arrangements, visitor itineraries, and related logistics
- Prepare and coordinate expense claims, purchase orders, and invoices
- Organize team, local, regional, or all-hands events
- Maintain contracts and agreements, and assist in building templates and presentations
- Support broader Legal team and APAC business projects
Requirements - Experiences:
- Extensive senior-level executive support experience
- Experience in a matrixed global organization, ideally in Legal and/or Business Affairs
- Experience organizing travel, workshops, and meetings
- Experience managing first-line budgets and SAP and Concur knowledge advantageous
- Super user understanding of relevant software packages and best practice operational systems
Requirements - Skills:
- High professional standards, integrity, confidentiality, and discretion
- Strong time management, prioritization, and planning skills
- Excellent written and verbal communication skills
- Flexible, proactive, self-starting, and results-oriented
- Strong relationship-building and influencing skills
- Advanced Microsoft Office, PowerPoint, and Excel capability
- Digitally savvy with an understanding and experience using AI tools