Description
The Fleet Officer is responsible for transportation and drivers' management by monitoring and managing the driver team and vehicle schedule effectively. In addition, this position is responsible to ensure that the procurement process and procedures provided to Dnipro field office are effective and meet all Supply Chain Policies.
Responsibilities
Transportation
- Prepare fleet movement plans, vehicle scheduling, and driver assignments.
- Support vehicle repairs, vehicle safety, and fuel consumption and capture them in the monthly report.
- Monitor travel plans and trips for drivers, when they are assigned to work outside of Dnipro region.
- Monitor vehicle condition, driving capacity, and road safety awareness among drivers.
- Assist Fleet manager to arrange rental vehicles when needed.
Vehicle Management
- Collaborate and coordinate with all departments to identify needs and plan travel and transportation services, with a focus on movements in/out Ukraine.
- Schedule and manage vehicle movements, perform situational analysis and plan routes, assign drivers, and rent vehicles, if needed, to ensure optimal resource use and meet program needs per required schedules and standards.
- Ensure legal, safe, economic, and environmentally sustainable fleet through planning and overseeing regular diagnostic checks and timely and quality maintenance and repair of all motorized assets, and vehicle disposal, as needed.
- Manage a reliable and up-to-date records keeping and vehicle data management system to document, monitor, and account for all motorized assets, fuel, spare parts and equipment inventory, and all vehicle movements.
- Conduct regular vehicle checks (maintenance, cleanness, etc.) monthly, and ensure all checklists are completed in accordance with IRC Ukraine vehicle policies.
Vehicle Report
- Maintain vehicle fuel and maintenance records on Fleet Tools.
- Track all vehicle registrations and insurances, and ensure all updated documents are in the vehicles (original) and a copy is updated timely.
- Act as a focal point in case of vehicle accidents by reporting to Field Coordinator according to vehicle policy.
Other
- Review and organize drivers' monthly timesheets - holiday and compensation and submit them to HR regularly.
- Issue PR for fleet management-related activities.
- People Management and Performance Support for Drivers.
- Perform other duties as assigned by Supervisor.
Requirements
- University degree in transport, logistics management, business administration or related field.
- At least 1 year experience in Fleet management in a humanitarian organization, international organization or iNGO.
- Ability to work independently, with high commitment to the assignment and deadlines.
- Good communication skills.
- Team player, fast learner with strong organizational skills.
- Proficient in Microsoft Excel, MS Teams and other on-line meeting tools.
- Good command of written and spoken Ukrainian and English.
Benefits
- Competitive salary.
- Purposeful job and development opportunities.
- English classes and unlimited online training courses.
- Life Insurance.
- Medical insurance for staff and family members.
- Free psychological support to employees and their family members.
- 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements.
- Up to 10 days of paid medical leave.