Description
We are seeking an experienced, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Senior Vice President of Network Strategy & Policy.
In this role, you will serve as a strategic operational partner,managing complex schedules, seamless travel logistics, high-impact meetings, and key team communications.
By streamlining administrative workflows and maintaining high operational standards, you will enable executive leadership to focus on critical strategic priorities and driving business growth.
Responsibilities
- Serve as the primary gatekeeper and manager of the SVP’s calendar, strategically prioritising requests to optimise executive time.
- Coordinate complex internal and external meetings across multiple time zones, resolving scheduling conflicts proactively.
- Plan, book, and manage comprehensive end-to-end domestic and international travel itineraries, including flights, lodging, transportation, and meeting logistics.
- Prepare, submit, and track timely Travel & Expense (T&E) reports in compliance with company policies and financial guidelines.
- Oversee the end-to-end planning and execution of executive meetings, departmental events, leadership offsites, and team gatherings.
- Act as a seamless liaison between the SVP, direct reports, internal cross-functional teams, and external partners.
- Draft, edit, and format high-quality documents, memos, and executive PowerPoint presentations.
- Maintain organised filing systems, monitor key incoming communications, and handle sensitive, confidential information with absolute discretion.
- Maintain presence on site with executive to develop and execute activities, as appropriate; may include being present at several office sites in the geographic footprint.
Basic Qualifications
- High School Diploma, GED, or Equivalent Certification
- At least 5 years of experience supporting executive leadership
- At least 2 years of administrative experience managing executive calendars, complex travel logistics, expense reporting, event coordination, and cross-functional communications
- At least 1 year using Google Workspace or Microsoft Office Suite
Preferred Qualifications
- Associate Degree in Communications or a related discipline
- 7+ years of experience supporting executive leadership in a fast-paced corporate environment
- 5+ years of end-to-end event planning, budget oversight, and vendor contract management experience
- 5+ years of travel booking, expense reconciliation, and workflow management experience
- Advanced proficiency in Google Workspace and Microsoft Office Suite, specifically PowerPoint and Excel
Salary Information
The minimum and maximum full-time annual salaries for this role are:
- Chicago, IL: $86,000 - $98,200
- McLean, VA: $94,700 - $108,000
- New York, NY: $103,300 - $117,900
- Richmond, VA: $86,000 - $98,200
- Riverwoods, IL: $86,000 - $98,200
Benefits
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.