Description
We are seeking a highly organized, adaptable, and professional Executive Assistant to support our Chief Advancement Officer at Success Academy Charter Schools. The successful candidate will provide high-level administrative and operational support, ensuring the smooth operation of the CAO's day-to-day activities.
Key Responsibilities:
- Manage a complex calendar, schedule meetings, and coordinate appointments.
- Coordinate travel arrangements, itineraries, and related logistics.
- Anticipate scheduling conflicts and adjust plans as priorities change.
- Prepare meeting materials, track action items, and follow up on next steps.
- Support Advancement team meetings, fundraising events, donor-related activities, and special projects as directed.
- Help coordinate meetings and communications with donors, partners, and other key stakeholders.
- Handle confidential and sensitive information with professionalism, judgment, and discretion.
- Maintain organized records and ensure important deadlines and commitments are met.
- Process expenses and support other day-to-day administrative operations as needed.
Requirements:
- Highly organized, with outstanding attention to detail and follow-through.
- Proficient in Google Workspace or Microsoft Office.
- Proactive and able to anticipate needs before they arise.
- Calm, resourceful, and capable of managing multiple priorities.
- Flexible and able to adapt quickly as schedules and priorities change.
- An excellent communicator with strong written and verbal communication skills.
- Professional, discreet, and comfortable handling confidential information.
- Comfortable communicating with donors, partners, and senior stakeholders.
- Able to work independently and collaborate across teams.
- Able to work onsite in New York City five days per week.
- Passionate about contributing to a mission-driven organization.
Benefits:
- Competitive compensation
- Full benefits program
- Opportunities for professional growth