Description
We are currently looking to recruit a Personal Assistant with 4 years' experience to join our office in Luxembourg.
As a Personal Assistant, you will provide general administrative support to our lawyers and be the main point of contact for our Partners and their teams.
Responsibilities:
- Manage the Partner's agenda, meetings, and priorities
- Coordinate travel arrangements and logistics
- Provide support for client meetings, board meetings, and internal events
- Perform conflict checks and maintain client files and matters
- Prepare and follow up on engagement letters and KYC & Compliance files
- Support paperless billing and review prebills
- Create and update client and contact records
- Record activities, meetings, and visit notes
- Prepare, format, and review documents
- Handle mail, courier shipments, and expense reports
Requirements:
- Minimum 4 years' experience as a Personal Assistant, ideally supporting a Partner
- Previous experience in a law firm or professional services environment
- Excellent command of Word, Outlook, and PowerPoint; Excel proficiency is mandatory
- Fluent in English; German and French are strong assets
- Strong written and verbal communication skills
- Highly organized, detail-oriented, and able to manage multiple priorities
- Able to work independently, proactively, and with discretion
- Strong client-service mindset and professional attitude
- Flexible, adaptable, and comfortable in a fast-paced environment
What we offer:
- An attractive salary package
- A dynamic and friendly work place
- Investment in our team and a first-class training and career development programme
- Early responsibility and opportunities to develop client relationships