Export Logistics Lead / Finished Goods Logistics Lead (Global Distribution) (Chisinau, Moldova)

Ajax Systems is an international tech company and the largest manufacturer of security systems in Europe, with over 4.5 million end users and 330K PRO users in more than 180 countries worldwide. The company offers end-to-end solutions for protecting homes and businesses of any scale.

Key Responsibilities

1. Outbound End-to-End Finished Goods Distribution

• Manage regular dispatches of security systems from regional distribution centers (RDCs) to customers and authorized distributors worldwide (EU, UK, US, MEA, APAC, LatAm).
• Coordinate logistics operations between manufacturing facilities and global distribution centers.
• Maintain target SLAs and performance metrics: OTIF (On-Time In-Full), Order Lead Time, and cargo integrity in transit.

1. Export Compliance & Customs Clearance

• Coordinate export procedures from the EU customs territory via Polish customs systems (AES/ECS2, NCTS, PUESC services).
• Collaborate with customs brokers and agencies: prepare full document sets (Commercial Invoice, Packing List, EUR.1, ATR, Export Declaration / IE-599 confirmation message).
• Manage electronics shipment compliance: classification by HS/CN codes, export control rules, and adherence to dangerous goods regulations for built-in lithium-ion/lithium-metal batteries (ADR / IATA DGR).

1. 3PL/4PL & Carrier Management

• Manage contracts and relationships with international line-haul carriers (Road FTL/LTL, Air Freight) and express integrators (DHL, FedEx, UPS).
• Conduct regular KPI performance audits and manage claims for cargo loss or damage (Claims Management).
• Participate in freight procurement tenders to optimize transport costs from the Polish distribution hub.

1. Freight Cost Optimization & Budgeting

• Track and optimize the cost per unit delivered.
• Streamline freight consolidation to balance cost and delivery speed across diverse geographic regions.

1. Distribution Center Operations Alignment

• Align dispatch schedules with the warehouse/WMS team (dispatch windows, truck loading time slots, order picking/packing control).
• Implement and support BPM 4.0 initiatives: cargo tracking automation (Real-time Visibility), carrier EDI/API integrations, and eliminate manual document processing.

1. Supply Chain Resilience & Risk Management

• Formulate contingency plans and alternative routing during border blockades, carrier peak seasons, and geopolitical disruptions.

Candidate Requirements

1. Experience & Industry Expertise

• 3–5+ years in export or distribution logistics originating from Poland/EU (preference for Consumer Electronics, High-Tech, IoT, Automotive, or global FMCG).
• Practical experience managing multimodal shipments (cross-border road freight, air cargo, courier express).

1. Customs & Regulatory Knowledge

• Advanced mastery of Incoterms 2020 (specifically DAP, DPU, CPT, FCA, DDP).
• Comprehensive understanding of EU customs regulations (Union Customs Code / Unijny Kodeks Celny), intra-Community supplies (WDT), and exports to third countries.
• Working knowledge of transport regulations for battery-powered devices (Lithium Batteries Section II / ADR / IATA DGR).

1. Language Skills

• English: Upper-Intermediate / Advanced (B2+) , professional correspondence, commercial negotiations, and resolving operational escalations with global partners.
• Ukrainian/Russian: Native / Fluent.

1. Analytical & Technical Skills

• Advanced MS Excel proficiency (Power Query, Pivot Tables, financial/cost modeling) and BI tools (Power BI / Tableau).
• Practical experience working in ERP systems (SAP, Microsoft Dynamics, or equivalents), modern WMS/TMS solutions, and Jira/Confluence.

1. Lean & Soft Skills

• Practical application of Lean principles (eliminating transportation waste, idle time, and over-processing).
• High stress tolerance, strong service orientation (OTIF-driven mindset), and autonomous decision-making under tight deadlines.

We Offer

• Competitive compensation.
• Freedom to make decisions and implement ideas.
• A zero-bullshit culture.
• A strong and well-coordinated team of professionals.
• Ambitious tasks and challenges.
• Opportunity to work with the most recognized security system and develop your career.