Site Specialist I – Contracts & Budgets

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a Site Specialist I – Contracts & Budgets, you will take ownership of clinical trial agreement negotiations, budget management, and contract execution activities with investigative sites. You will work closely with cross-functional teams to ensure timely site start-up, regulatory compliance, and effective risk mitigation across global clinical studies.

What You Will Be Doing:

• Leading the negotiation, execution, and ongoing management of Clinical Trial Agreements (CTAs) and site budgets with investigative sites.
• Collaborating with Clinical Operations and Project Management teams to support timely site activation, including forecasting and tracking contract execution timelines.
• Partnering with Functional Management to ensure adherence to local laws, regulatory requirements, and departmental policies, minimizing legal and operational risk.
• Supporting study start-up activities, including coordination of translations and assisting with submission packages for Central and Local EC/IRB and Competent Authorities.
• Reviewing and evaluating client-requested contract changes, assessing deviations, escalating when required, and applying departmental guidelines to decision-making.
• Prioritizing and managing multiple contracts simultaneously, adapting to shifting timelines and business needs.
• Proactively identifying and escalating risks or issues to the CTA Lead, FSA PM, CTM, or Contract Manager to ensure smooth project progression.
• Ensuring contracts and amendments are complete, accurate, compliant with internal standards, and appropriately filed within contract databases.
• Maintaining clear and timely documentation of all site interactions and contract status updates.
• Mentoring and guiding junior Contract Associates, supporting their professional growth and development.
• Continuously identifying opportunities to enhance processes, strengthen collaboration with project teams and investigative sites, and improve overall service delivery.
• Providing strategic insights and recommendations to CTA Leads and Project/Functional Management to enhance team efficiency and responsiveness.

Your Profile:

• Bachelor’s degree in Life Sciences or a related discipline, or equivalent relevant experience.
• 3+ years' experience negotiating and managing clinical trial contracts and site budgets within a pharmaceutical, biotech, or CRO environment.
• Strong understanding of regulatory and compliance requirements for clinical trials across jurisdictions.
• Demonstrated ability to manage multiple priorities, set clear timelines, and deliver within deadlines in a fast-paced environment.
• Excellent analytical, communication, and interpersonal skills, with the ability to confidently explain legal and financial concepts to diverse stakeholders.
• High attention to detail with a strong track record of risk identification and mitigation.
• Experience mentoring or supporting junior team members, with the ability to work both independently and collaboratively within cross-functional teams.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways