Receptionist & Office Assistant

We are seeking a professional, proactive, and service-oriented individual who thrives in a fast-paced setting and enjoys working with multiple stakeholders.

Key responsibilities:

• Welcome clients, Partners and colleagues, ensuring a professional and high-quality office experience
• Manage front desk activities, incoming calls and visitor coordination
• Oversee the daily operations of the office, including meeting room management, office supplies and workplace organization
• Coordinate domestic and international business travel arrangements, including flights, hotels, transfers and logistics
• Provide administrative and organizational support to consultants and management
• Support the Personal Assistant team and, depending on experience, progressively take responsibility for calendar management, meeting coordination, travel planning, and executive support for one or more Partners

QUALIFICATIONS:

• 2-3 years of previous experience in Reception, Front Office, Executive Assistant, Office Management or Administrative Support roles.
• A high school diploma or bachelor's degree
• Strong proficiency in Microsoft Office applications
• Familiarity with calendar management and business travel booking tools
• Excellent written and spoken Italian
• Good command of English, both written and spoken
• Strong organizational and multitasking skills, with the ability to work effectively in a fast-paced environment and interact with a variety of stakeholders
• A proactive, service-oriented mindset and strong attention to detail