Payroll Specialist

We are a global law firm with a collaborative and inclusive culture, seeking a Payroll Specialist to join our team in Warsaw, Poland.

Responsibilities:

• Administering HR processes related to hiring, employment changes, personal data updates, and employee and contractor terminations.
• Managing employee overtime and related payroll calculations.
• Reviewing and monitoring working time and time records and maintaining the related employee documentation.
• Preparing employment contracts, annexes, agreements, termination notices, and employment certificates.
• Coordinating civil law and B2B contracts and related documentation.
• Maintaining payroll data on an ongoing basis and calculating and reviewing payroll.
• Preparing payments related to salaries and statutory obligations and handling related transfers.
• Administering employee benefits (such as medical care and sports cards).
• Maintaining and reviewing employee documentation, including payroll records, tax filings, and social insurance documentation.
• Handling requests and documentation related to remote work.
• Preparing employment and income certificates for employees.
• Preparing periodic tax and social insurance settlements and filings, as well as other reports required by law.
• Preparing PFRON settlements and filings, as well as required statistical reports for GUS.
• Reviewing and updating internal HR policies.
• Keeping up to date with changes in labor and social insurance law.
• Preparing reports and summaries for internal reporting purposes.

Qualifications:

• At least 4 years of experience in independent HR and payroll role.
• Strong knowledge of labor law, social insurance regulations, and personal income tax rules relevant to payroll.
• Experience working with HR and payroll systems.
• Excellent organizational skills, accuracy, and attention to detail.
• Ability to work independently, manage priorities under time pressure, and take ownership of tasks.
• Good knowledge of MS Office (especially Excel).
• English proficiency at a minimum B2 level.

What we offer:

• Fixed-term employment contract with the possibility of extension.
• Comprehensive onboarding and training package.
• Access to the international Clifford Chance Academy training programme.
• Opportunity to develop HR and payroll experience in an international environment.
• Friendly, supportive and inclusive team culture.
• Access to employee benefits.