OTC Finance Commercial Assistant - French desk, Warsaw HUB

We are a global law firm dedicated to creating advantage for our clients - on every matter, every time. Our Warsaw Hub exemplifies this commitment.

You will be part of a high-performing culture, globally recognised for the work we do and the advantage we create for world-leading clients. You'll collaborate with the sharpest minds in the industry, working on some of the most critical legal and commercial business challenges and driving business support processes.

The Commercial Assistant sits within our commercial hub in Warsaw and is part of the finance team. You will be assisting with, and taking ownership for a range of activities across the order to cash cycle to drive efficiency and reduce lock-up.

Responsibilities:

• Support the Matter Inception process and ensure matters are compliant with client agreements.
• Enter and maintain fee-earner charge out rates, including where appropriate, working with the offshore team in Delhi to do so.
• Follow-up pending new matters openings.
• Follow-up on overdue invoices sending automatic reminders and managing status in the system.
• Liaise with local office for escalation and update accordingly.
• Follow-up billing dispatch to ensure accuracy of collection activities.
• Assist in complex bill amendments.
• Amend, authorise and print bills.

Qualifications:

• Fluent in English and French; Polish is desirable but not essential.
• Strong verbal and written communication skills, with confidence engaging with internal and external stakeholders at all levels.
• Excellent organisational skills, attention to detail, and a high level of accuracy.
• Able to follow defined processes and quickly understand new concepts.
• Proactive, flexible, solution-focused, and open to change.
• Motivated to learn and committed to delivering high-quality work.
• Strong Microsoft Office skills, especially Excel, and confidence using IT systems.
• Good understanding of order-to-cash financial processes.
• Bachelor’s degree in Business, Accounting, Finance, Economics, or similar preferred.
• Commercial experience would be an advantage.