Logistics & Administrative Project Assistant

IOM is seeking a Logistics & Administrative Project Assistant to support the implementation of project activities in San Jose, Costa Rica.

The successful candidate will be responsible for executing various administrative and logistical tasks, including:

• Screening requests for meetings and maintaining the supervisor's calendar
• Contributing to the development of procurement plans and ensuring timely budget execution
• Coordinating and monitoring administrative actions, including procurement, contracts, and accounting
• Preparing invitation letters, agreements, and other required instruments
• Supporting the coordination of logistical and administrative preparations for trainings, workshops, and project activities
• Following up on consultants' work and coordinating product submissions
• Assisting with purchase requests and payments
• Maintaining an up-to-date inventory of supplies and equipment
• Identifying challenges and bottlenecks in administrative processes and informing the project coordinator and RMU team

The ideal candidate will have:

• A bachelor's degree in administration, accounting, social work, political science, law, international relations, or economics
• At least 3 years of relevant professional experience
• Solid knowledge of budget management
• Experience working with IOM or international cooperation and humanitarian organizations
• Strong communication skills (oral and written)
• Fluency in Spanish and English

IOM offers a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued.

The contract type is special short-term ungraded, with an initial duration of 3 months.