Description
We are seeking an experienced Legal Secretary to join our Hong Kong Legal Department. The successful candidate will provide full secretarial and administrative support to the Department, manage complex calendars, schedule meetings, and assist with legal reporting.
Key Responsibilities:
- Provide general administration support to the Hong Kong Legal Department
- Manage complex calendar, schedule meetings, conference calls, and video conferences across multiple jurisdictions and time zones
- Assist with regular legal reporting, including cost savings and business continuity matters
- Assist with onboarding of secondees and new joiners
- Coordinate travel arrangements and expense claims
- Maintain departmental filing systems
- Provide litigation and regulatory support, including processing and handling incoming legal notices and orders
- Process and monitor external legal counsel invoices
- Assist with legal budget tracking and reporting
Requirements:
- 4-6 years of legal secretarial experience
- Experience working in a law firm or financial institution
- Written and spoken English and Cantonese skills essential; Mandarin skills desirable
- Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and Outlook
- Proven ability to leverage AI tools to enhance productivity and optimize workflows
What We Offer:
- Competitive salary and non-contributory pension
- 20 days annual leave plus generous number of public holidays
- Life assurance and private healthcare for you and your family
- Flexible benefits, including retail discounts, gym benefits, and wellbeing incentives
- Opportunity to support a wide-ranging CSR program and take volunteering leave days
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