Legal Operations and Contracts Specialist

Nomi Health is rebuilding healthcare with services and technology solutions designed to make access to quality, affordable care simpler and more direct.

We're hiring an early-career Legal Operations and Contracts Specialist to help keep our legal function running smoothly. You'll support the Director of Legal across contract intake, NDAs, contract systems, Deal Desk operations, corporate records, and subpoena response. You'll work with our CEO, COO, and in-house and outside counsel, and you'll get hands-on training and steadily growing responsibility, including first-pass contract review with guidance from counsel.

Contract Intake, Triage, and Review

• Help build and run the contracting process.
• Triage incoming legal and contracting requests, prioritize them, and route them to the right person.
• Own the standard NDA process: requests, execution, and tracking.
• Perform first-pass redlines on data sharing agreements, non-standard NDAs, and master agreements against templates and positions, with guidance and review from counsel.
• Support agreements for acquiring data from data providers and other vendors.
• Maintain and periodically review templates for NDAs, order forms, and other client agreements.

Contract Systems and Repository

• Serve as day-to-day administrator for Ironclad (workflows, templates, permissions, user support, and migration of legacy contracts).
• Manage DocuSign envelopes, templates, routing, and tracking to completion.
• Maintain an organized contract repository covering executed order forms, data sharing agreements, NDAs, go-lives, and terminations.
• Manage the internal sign-off process and help ensure adherence to company policies.
• Assist with documenting independent contractors.

Order Forms and Deal Desk

• Create and maintain standard order forms aligned with current pricing and policy.
• Manage the Deal Desk inbox, including partner and direct-client requests, new-client processing, and change requests.
• Create and update accounts, opportunities, and CPQ quotes in Salesforce, and ensure required fields and contract execution dates are accurate.
• Follow up on outstanding or unsigned order forms.

Audits and Data Quality

• Perform the weekly Deal Desk audit and recurring monthly Salesforce data-quality audits.
• Support projects to streamline contract databases and account information across CRM and finance systems.

Policy Process

• Partner with team members on creating, reviewing, and maintaining internal policies.
• Assist with review cadence, policy storage, and version control.

Legal and Executive Support

• Partner with the CEO, COO, and counsel on document production, reviews, and ad hoc requests.
• Coordinate administrative tasks for contracts under negotiation and help clarify contract terms.
• Answer internal and external questions about contract terms.
• Handle sensitive and confidential matters with discretion.

Corporate Filings and Records

• Maintain corporate filings and records, track entities and filing deadlines, and update entity filings as needed.

Subpoena and Records Request Response

• Receive and respond to subpoenas and records requests, coordinate with internal teams to locate records, and track every request.

Requirements

• 1–3 years of experience in a legal, paralegal, contracts, compliance, or operations role.
• Strong attention to detail and organizational skills.
• Good judgment and the ability to ask for help or escalate when necessary.
• Clear written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new systems quickly.
• Adaptability and the ability to prioritize tasks.
• A curious and teachable mindset.

Nice to Have

• Exposure to NDAs, data sharing or data use agreements, or basic commercial contracts.
• Familiarity with Ironclad or another CLM platform, DocuSign, or Salesforce (CPQ in particular).
• Interest in healthcare, data, or SaaS businesses.
• Bachelor's degree or equivalent paralegal experience.

Benefits

• Hands-on mentorship from the Director of Legal and exposure to the CEO, COO, and outside counsel.
• Broad exposure across contracts, data licensing, privacy, and corporate governance in healthcare, finance, and technology.
• A clear path to grow into more responsibility as skills develop.
• Fully remote work with a ~250-person company.