Interim Payroll Specialist - EMEA - 12 Month FTC

At Valvoline Global Operations, we're proud to be The Original Motor Oil, but we've never rested on being first. Founded in 1866, we introduced the world's first branded motor oil, staking our claim as a pioneer in the automotive and industrial solutions industry. Today, as an affiliate of Aramco, one of the world's largest integrated energy and chemicals companies, we are driven by innovation and committed to creating sustainable solutions for a better future.

Responsible for ensuring the accurate, timely, and compliant execution of payroll activities across multiple countries in the EMEA region, leading the operational oversight and governance of end-to-end payroll processes, partnering with external payroll vendors and internal stakeholders to ensure all statutory obligations are met. The role ensures payroll is processed in accordance with local legislation, internal controls, and Valvoline Global Operations' policies, while proactively managing risks through rigorous auditing and continuous improvement initiatives. Lead process improvement projects to increase efficiency and mitigate risk.

Job Accountabilities

Payroll Operations Management

• Serve as the lead for EMEA payroll processing across all countries, ensuring accuracy and compliance with pay cycles, taxation, and reporting obligations.
• Act as the primary liaison with external payroll vendors to manage payroll inputs, outputs, reconciliations, and issue resolution.
• Coordinate with Finance, HR, and third-party providers to ensure payroll data integrity, timeliness, and completeness.

Compliance, Governance & Auditing

• Ensure all country-specific statutory filings, tax payments, and social security contributions are submitted accurately and on time.
• Establish and maintain payroll governance standards, process documentation, and internal controls in alignment with Valvoline's global policies and local requirements.
• Lead internal and external payroll audits, providing required documentation, responses, and implementing corrective actions where needed.
• Monitor changes in regional payroll legislation, advising internal stakeholders and updating processes accordingly.

Process Improvement & Reporting

• Identify and implement opportunities to streamline EMEA payroll processes and enhance vendor performance.
• Provide accurate reporting within required timescale.
• Participate in projects to improve global payroll visibility and processes.

Stakeholder Collaboration

• Build strong relationships with internal teams (HR, Finance, Legal) to support payroll inputs, data accuracy, and policy alignment.
• Provide payroll guidance to managers and employees on inquiries, ensuring confidentiality and customer-focused service.
• Serve as the EMEA payroll subject matter expert in global projects and regional initiatives.

What You Bring to the Role (Qualifications / Education / Skills / Requirements / Capabilities)

• Payroll experience in at least two European geographies.
• Knowledge of payroll legislation, tax compliance, and social security regulations across multiple countries preferred.
• High proficiency in Excel and familiarity with global HRIS and payroll systems (e.g., Workday, SAP, ADP).
• Strong analytical and problem-solving skills, with attention to detail and accuracy.
• Excellent communication and interpersonal skills; ability to work independently and cross-functionally.
• Fluent in English.

Competencies Desired

1. Attention to Detail – Maintains high accuracy in data management, reporting, and audit readiness.
2. Process Discipline & Improvement – Applies structured approaches to standardize and improve payroll operations.
3. Collaborative Communication – Builds trusted relationships and communicates clearly with internal and external partners across cultures.

Working Conditions / Physical Requirements / Travel Requirements

• Primarily office-based (remote/hybrid options depending on location); standard corporate work environment.
• May require extended hours during peak payroll periods or during audits.
• Minimal physical demands beyond standard office equipment use.
• No travel required.