Executive Assistant (EA), Business Operations and Healthcare Affordability

We’re building a world of health around every individual , shaping a more connected, convenient and compassionate health experience.

This is an exciting opportunity to provide executive administrative support to a high-level Executive.

The Executive Assistant (EA), Business operations and Healthcare Affordability, will directly support two members of the Aetna business operations leadership team. Aetna is a large-scale national payor and the healthcare business unit within CVS Health, one of the largest health service companies in the United States. The Business operations team is responsible for supporting the strategy and execution for each of the lines of business within Aetna inclusive of customer service, provider network management and clinical engagement.

Responsibilities:

• Proactively manage and coordinate daily schedules, calendars, contacts, travel arrangements, meetings, conferences, and seminars.
• Arrange and schedule numerous meetings; maintain and update calendars; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serving as the first point of contact for a high volume of communications via phone and email.
• Arrange travel and accommodations, including comprehensive and detailed itineraries.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow up in a timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Coordinate complex meeting and event preparation, setup, and follow-up, including preparing presentations, agendas, materials, documenting notes, and coordinating follow-up items to completion, arranging for food and drink.
• Coordinate onboarding and offboarding of employees and consultants, including hardware installation requests, repairs, space planning, etc.
• Manage general office and administrative tasks, including ordering miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Manage department files, including electronic document systems, intranet websites, wikis, and web-based project management tools.
• Edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables, manage project timelines, deadlines, and requests.
• Manage special projects as designated and assist other department members as necessary.
• Handle confidential information with discretion.

Required Qualifications:

• 10+ years of administrative experience supporting senior leadership.
• Experience with Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint.
• Previous experience maintaining executive phone, calendar, work, and travel schedules using Microsoft Outlook.

Preferred Qualifications:

• Strong interpersonal skills, including professional phone manner and in-person presence.
• Ability to work with and maintain confidential information.
• Experience taking detailed notes and extracting action items.
• Ability to understand priorities and adjust meetings and content accordingly.
• Ability to work both independently and collaboratively.

Education:

• Bachelor's degree or equivalent work experience required.

Anticipated Weekly Hours:

• 40

Time Type:

• Full-time

Pay Range:

• $22.59 - $53.95

Benefits:

• Comprehensive benefits package, including medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources.