Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Enterprise Services and Communications Executives.

The Executive Assistant will serve as a trusted partner and key point of contact, helping manage priorities, coordinate activities, and ensure the day-to-day operations of the executive office run smoothly.

Key Responsibilities

• Manage the executive's calendar, scheduling meetings, conferences, and travel arrangements as necessary
• Plan and coordinate meetings, including preparing agendas and distributing materials
• Prepare and process expense reports in Coupa
• Draft and prepare correspondence, reports, and presentations, ensuring accuracy and professionalism, for both internal and external stakeholders
• Maintain accurate and up-to-date databases and tracking systems

Qualifications

• An undergraduate degree in a relevant discipline (Business Administration, Legal Studies, or Data Operations) is highly desirable
• Demonstrated enthusiasm for advancing within administrative support roles, particularly those focused on marketing

Competencies

• Confidentiality: ability to handle highly confidential information
• Organization: Strong organizational skills and attention to detail
• Multifaceted Ability to manage multiple tasks and competing priorities
• Adaptable & Resourceful: Thrives in dynamic environments requiring high flexibility, rapid pivotability, and a solutions-oriented mindset. Comfortably manages changing priorities and extends working hours when project demands call for it.
• Interpersonal & Collaborative Leadership: Builds strong working relationships across diverse teams, communicating effectively with cross-functional peers and senior executive leadership alike.
• Technical Proficiency: Fluent across Apple hardware ecosystems (macOS, iOS) and advanced workflows within Google Workspace (Docs, Sheets, Slides, Drive, Gmail)

Compensation, Benefits & Perks

• Temp-to-Perm Opportunity: This role will begin on a temporary basis with the intention of converting to a permanent position after one month, based on strong performance and continued business needs.
• Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.
• Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.
• Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.
• Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday.

Compensation Range: $66,300-$68,300 USD