Executive Assistant

MongoDB is seeking an Executive Assistant to support two SVPs and one VP in the Marketing organization based across the United States.

In this role, you will manage and prioritize a steady stream of requests, meetings, and trips, and anticipate how your executives want these priorities to be handled. You will need to balance the needs and requirements of multiple stakeholders and be ready to pitch in wherever needed.

Responsibilities:

• Provide seamless day-to-day support to the executive, including proactive calendar management, time prioritization, and coordination across time zones
• Think ahead and manage time effectively, anticipating scheduling conflicts, proactively booking a month in advance, and making adjustments to avoid last-minute disruptions
• Coordinate complex domestic and international travel in line with policy, and manage monthly expense reconciliation with accuracy and timeliness
• Partner with the executive on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development
• Track key deliverables and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
• Lead the planning and execution of events and offsites, from gathering requirements and securing venues to managing budgets, contracts, and payments
• Build trusted relationships across functions and levels, communicating with professionalism and discretion in support of the executive
• Take ownership of special projects as needed, showing initiative and sound judgment in ambiguous or fast-changing scenarios

Requirements:

• 4+ years experience supporting executives, or other relevant experience working directly with executives
• Bachelor’s degree or equivalent professional experience preferred
• Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom)
• Proven success managing complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs
• Demonstrated ability to plan and manage high-volume domestic and international travel
• Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels
• Exercises sound judgment, handles confidential information with discretion, and operates with a high level of integrity
• Highly adaptable and calm under pressure,able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment
• Collaborative, proactive, and feedback-driven. Is able to take initiative, think creatively, and work independently when needed
• Willingness to work flexible hours to support global stakeholders and executive needs