Executive Administrative Support

We're building a world of health around every individual , shaping a more connected, convenient and compassionate health experience.

This is an exciting opportunity to provide executive administrative support to a group of up to 4 high-level Executives for our Enterprise Strategy organization.

The ideal candidate for this position will have exemplary planning and time management skills and the ability to organize and manage calendars and keep scheduling operations running smoothly and efficiently.

Responsibilities:

• Control internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of senior management.
• Identify opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.
• Proactively manage and coordinate daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
• Determine importance of meeting requests and schedule accordingly, demonstrating flexibility, serving as first-line of defense with high volume of communications via phone and email.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in a timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Be responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agenda/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
• Manage general office and administrative tasks, including ordering miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Manage department files, including electronic document systems, intranet websites, wikis, and web-based project management tools.
• Edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables, manage project timelines, deadlines, and requests.
• Participate in meetings, take notes, and disseminate information to relevant stakeholders, including weekly email updates.
• Manage special projects as designated and assist other department members as necessary.

Required Qualifications:

• 5+ years administrative supporting senior leadership at SVP level.

Preferred Qualifications:

• Experience supporting senior executives in fast-paced, dynamic environments.
• Strong interpersonal skills, including professional communication and in-person presence.
• Ability to work with and maintain confidential information.
• Proficient with Microsoft Office programs including Word, Teams, SharePoint, PowerPoint, and Excel.
• Advanced knowledge of Outlook and travel planning software.
• Previous experience planning and monitoring work and travel schedules using related technology and tools.
• Ability to work independently.
• Ability to understand priorities and adjust meetings and content appropriately.
• Experience taking detailed notes and extracting action items.

Education:

• Bachelor's degree or equivalent (HS Diploma and 4 years experience) required.

Anticipated Weekly Hours: 40 Time Type: Full-time

Pay Range: $22.59 - $53.95

Benefits: This full-time position is eligible for a comprehensive benefits package designed to support physical, emotional, and financial well-being of colleagues and their families. Benefits include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.