Equity Administrator

We are seeking an Equity Administrator to join our team. As an Equity Administrator, you will be responsible for maintaining accurate records, ensuring smooth transactions, and providing clear answers to employees about their equity awards.

Responsibilities:

• Maintain the cap table and equity award records in Carta, including grants, vesting, exercises, cancellations, and employee departures.
• Coordinate grant approvals, documentation, and transaction workflows with Legal, Finance, People, payroll, and company leadership.
• Reconcile Carta records against approved grants, payroll data, and accounting records, then investigate and resolve discrepancies.
• Support equity-related reporting, audits, valuations, board materials, and other time-sensitive company needs.
• Answer employee questions about equity awards and transactions with clarity, discretion, and sound judgment.
• Build and maintain clear procedures, controls, and process improvements as the equity program grows.
• Use AI tools to work faster and smarter on routine drafting, research, and record review while protecting confidential information and applying good judgment.

Requirements:

• Direct, hands-on experience administering an equity program in Carta, including managing awards and maintaining accurate cap table records.
• Understanding of stock options and other equity awards, employee lifecycle events, and the reporting required to support a private company.
• Experience reconciling equity records against payroll, accounting, and approved transaction data, and resolving discrepancies with care.
• Exceptional attention to detail and discretion when working with sensitive financial, legal, and employee information.
• Ability to explain complex equity topics clearly to employees and partners who may not work with equity programs every day.
• Track record of working effectively across Legal, Finance, People, payroll, and leadership teams.
• Use of AI with good judgment to improve the speed and clarity of day-to-day work while protecting sensitive data.

What We Offer:

• 100% remote work environment
• Generous paid time off policy, including vacation, sick time, and paid holidays
• 12 weeks of paid parental leave
• Highly competitive and comprehensive medical, dental, and vision benefits plans
• 401(k) with a 5% contribution regardless of employee contribution
• Life and Disability insurance plans
• Stock options for all full-time employees
• One-time $500 reimbursement for building/upgrading home office
• Annual allowance for education and professional development assistance
• $75 USD/month digital reimbursement
• Access to the BetterUp platform for coaching, personal, and professional growth