Description
We are seeking an experienced Administrative Partner to provide high-level administrative support to the Senior Vice President of External Supply. As an Administrative Partner, you will be responsible for managing complex calendars, preparing meeting materials, coordinating travel arrangements, and maintaining confidentiality. You will also utilize advanced AI capabilities and tools to support the ES Organization.
Responsibilities:
- Strategically manage complex calendars with anticipation of conflicts
- Assemble pre-meeting materials as needed
- Schedule meetings and coordinate logistics
- Manage sensitive matters with a high level of confidentiality and discretion
- Organize domestic and international travel arrangements
- Prepare expense reports and track reimbursements
- Utilize Advanced AI capability and tools to support ES Organization
- Maintain impeccable records and files of documents for auditing purposes
- Order office supplies and IT equipment as requested
- Proactively arrange for visitor passes and escorts
- Work closely with other Administrative Partners across the PGS Leadership Team
Requirements:
- 7+ years of demonstrated administrative partner experience with a minimum of 2 years at the senior executive level
- Highly organized with proven experience applying thoughtful prioritization to a complex calendar
- Ability to carry out all office and administrative functions proficiently
- Demonstrated resourcefulness with proven ability to anticipate needs and prioritize responsibilities
- Proficiency in tools such as Ariba, Microsoft 365, SharePoint, Concur, Co-Pilot, and Workday
Benefits:
- Comprehensive and generous benefits package, including 401(k) plan with Pfizer matching contributions, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits
- Salary ranging from $33.12 to $55.19 per hour, with eligibility for overtime, weekend, holiday, and other pay premiums