Legal Operations Specialist

SpaceXAI is seeking a Legal Operations Specialist to manage the systems, workflows, and spend controls that keep the legal function running efficiently. The role involves administering, optimizing, and operationalizing Legal Tracker, a platform used for outside counsel matters, invoices, accruals, and reporting.

Responsibilities:

• Own Legal Tracker as the system of record for matters, outside counsel engagement, e-billing, invoice review, accruals, and legal spend reporting
• Configure and maintain Legal Tracker workflows, user access, matter taxonomy, rate cards, billing guidelines, and approval paths
• Drive invoice quality and compliance with outside counsel guidelines; identify areas for cost reduction
• Produce reliable spend, matter, and vendor reporting for legal leadership
• Partner with attorneys and finance on matter setup, budgets, accruals, and close processes
• Manage day-to-day legal operations, including tracking and optimizing outside counsel spend
• Coordinate special projects and cross-functional initiatives
• Maintain organized systems and workflows; implement process improvements leveraging AI tools
• Handle confidential information with professionalism and discretion
• Provide high-level operational support to senior legal leadership

Requirements:

• Bachelor's degree or equivalent practical experience
• 5+ years in legal operations, legal finance, or a related role
• Hands-on experience with Legal Tracker or similar systems
• Demonstrated experience controlling outside counsel spend
• Proficiency with DocuSign, Adobe Acrobat Pro, Google Workspace, Notion, and Slack
• Excellent organizational, time-management, written, and verbal communication skills
• Proven ability to prioritize and execute multiple workstreams in a fast-paced environment

Preferred Skills and Experience:

• Deep Legal Tracker expertise
• Experience implementing outside counsel guidelines, AFAs, rate cards, and matter budgets
• Comfort using AI tools to accelerate invoice review and workflow documentation
• Experience partnering with finance on accruals, forecasting, and legal spend reconciliation
• Strong judgment when handling privileged or sensitive materials
• Ability to operate independently with minimal direction

Compensation and Benefits:

• $110,000 - $135,000 USD
• Equity, comprehensive medical, vision, and dental coverage, 401(k) retirement plan, short & long-term disability insurance, life insurance, and various discounts and perks