Finance & Compliance Manager

The International Rescue Committee (IRC) is seeking a Finance & Compliance Manager to oversee the financial aspects of a UHF/OCHA-funded project in Khersonska Oblast, Ukraine. The successful candidate will lead consolidated project financial oversight and fiduciary assurance, ensuring that budgets, expenditure, financial reporting, and compliance requirements are managed coherently across IRC and all participating organizations.

Job Summary: The Finance & Compliance Manager will be based in the Mykolaiv/Kherson Field Office, Ukraine, with regular travel to project locations within Khersonska Oblast and to Kyiv as required. The position carries direct partnership finance management responsibility for sub-implementing partners engaged under this project.

Key Responsibilities:

• Maintain a consolidated financial view of the project, including approved budgets, actual expenditure, commitments, and forecasts across IRC and all sub-implementing partners.
• Coordinate regular project financial performance reviews and provide concise analysis of spending rates, variances, and absorption risks for management decision-making.
• Coordinate timely forecasting and support review of proposed budget realignments or other material budget changes.
• Triangulate financial performance with implementation progress and flag material delivery, absorption, or compliance risks to project and finance leadership.
• Work with the internal ERP system – posting transactions, vendor balances, processing invoices, and payments within the project.
• Coordinate and quality-assure financial reporting inputs from sub-implementing partners and support timely consolidated financial reporting to UHF/OCHA.
• Maintain project-level visibility over fund flows, disbursement status, reporting, and liquidation requirements, and issues requiring follow-up.
• Coordinate with IRC Finance, Grants, Partnerships, and other relevant functions to ensure project financial arrangements and partner financial requirements are reflected in appropriate agreements, controls, and reporting processes.
• Maintain a clear calendar of financial deliverables and escalate material gaps or delays promptly.
• Coordinate project-wide understanding and application of applicable UHF/OCHA financial, fiduciary, and compliance requirements.
• Maintain proportionate project-level financial and compliance monitoring and assurance tools.
• Monitor material compliance findings, questioned costs, documentation gaps, or control weaknesses and coordinate corrective-action tracking with the responsible functional owners.
• Coordinate project financial and compliance readiness for UHF/OCHA monitoring, spot checks, audits, and other assurance exercises.
• Support complete, traceable, and retrievable project-level financial documentation.
• Maintain current working knowledge of Ukrainian tax and fiscal legislation relevant to donor-funded humanitarian programmes.
• Monitor changes in Ukrainian fiscal, tax, or regulatory requirements that may affect project budgets, cost eligibility, reporting, or audit readiness.
• Coordinate with IRC Finance on statutory reporting obligations, treatment of recoverable and non-recoverable taxes, and alignment of statutory requirements with donor cost-eligibility rules.
• Act as the finance focal point for the sub-implementing partners engaged under this project, covering the full partnership finance cycle from budget development through to financial close-out.
• Review and support finalization of partner budgets and budget amendments, ensuring alignment with donor cost-eligibility rules.
• Support the Partner Capacity Assessment (PCA) process under PEERS and contribute to the identification, analysis, and mitigation of material partner financial risks.
• Conduct partner financial monitoring visits, including verification of supporting documentation, cost eligibility, internal controls, segregation of duties, and statutory payroll compliance.
• Design and deliver finance capacity building, training, and mentoring for partner finance staff.
• Participate in Partnership Project Opening, Review, and Closure Meetings, documenting successes, challenges, and lessons learned with each partner.
• Support financial close-out of partnership agreements, including final financial verification, reconciliation of advances, and asset confirmation.
• Maintain consolidated visibility of material fiduciary and compliance risks and ensure risks are escalated to project and finance leadership in a timely manner.
• Coordinate follow-up on financial/compliance observations and agreed management actions through to closure.
• Immediately escalate suspected fraud, corruption, sanctions concerns, or other reportable matters through applicable confidential organizational procedures.

Requirements:

• University degree in finance, accounting, business administration, economics, or a related discipline.
• Relevant professional accounting qualification is an advantage.

Salary: The monthly gross salary is UAH 102,000.

Location: The position will be based in the Mykolaiv/Kherson Field Office, Ukraine, with regular travel to project locations within Khersonska Oblast and to Kyiv as required.