Description
As our Sr Office Manager & Executive Assistant, you will provide administrative support for a group of Chicago-based executives, including scheduling, booking room/desk reservations, arranging travel, managing building access, filing expense reports, and supporting with office social events.
You will also provide back-up administrative and secretarial support for the Americas CFO while the Senior Executive Assistant to the Americas CFO is out of office.
Additional responsibilities include:
- Opening and screening office mail and ensuring incoming checks are routed to the proper team for deposit and recordkeeping
- Managing and submitting the Finance-wide business continuity planning (BCP) process annually
- Managing Finance records stored offsite with an external vendor
- Ensuring compliance, operational risk controls, and optimizing relations with regulators
- Providing administrative and office support across the department as necessary
You'll likely have the following qualifications to succeed in this role:
- Proven and progressive administrative or office manager experience or equivalent
- Bachelor's degree in business, related field, or equivalent experience
- Excellent customer service, problem-solving, and organizational skills
- Ability to anticipate senior/executive manager needs, operate independently, and handle majority of responsibilities without consultation
- Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters
As an HSBC employee, you will have access to tailored professional development opportunities, a competitive pay and benefits package, and a robust Wellness Hub, all in a welcoming and inclusive work environment.