FBS Senior Executive Assistant (Chief of Staff)

FBS – Farmer Business Services is part of Farmers operations, partnering with Capgemini as the Employer of Record. We are seeking a highly organized, proactive, and results-driven Senior Executive Assistant to support two Business Heads in the Region.

This role goes beyond traditional administrative support,you will act as a strategic partner, helping drive key initiatives, coordinate cross-functional projects, and ensure operational excellence across the business.

Executive Support

• Manage complex calendars, scheduling meetings, appointments
• Handle travel arrangements, invoice management, personal agenda, and events
• Prepare materials for meetings, including presentations, reports, and briefing documents
• Serve as a gatekeeper and liaison between the Business Head and internal/external stakeholders
• Handle confidential information with discretion and professionalism

Project Management

• Support the planning, execution, and tracking of strategic initiatives and cross-functional projects
• Develop project plans, timelines, and tracking tools to ensure timely delivery
• Coordinate with stakeholders across departments to gather updates and remove roadblocks
• Monitor project progress and provide regular status updates to leadership
• Assist in prioritizing initiatives aligned with business objectives

Business Operations Support

• Coordinate internal communications and follow-ups on key action items
• Support process improvement and operational efficiency initiatives

Requirements

• 9+ years of experience as an Executive Assistant supporting senior leadership (C-Suite Level)
• Full English fluency
• Excellent written and verbal communication skills in English and Spanish
• Strong business acumen and experience helping executives in developing presentations, business impact, and risk assessments
• Exceptional attention to detail and follow-up on agenda items
• Proven experience in project coordination or project management
• Strong organizational, multitasking, and time management skills
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Ability to work independently, prioritize effectively, and thrive in a fast-paced environment