Description
We are seeking a Workplace Project Manager to join our team in Boston. As a Workplace Project Manager, you will take our workplace playbooks and standards and turn them into delivered projects and programs on the ground - office moves and openings, and global special projects like health & safety programming, design standards, emergency response planning, WVPPs, sustainability, and new tooling rollouts.
Responsibilities:
- Project manage Workplace's global special projects: health & safety (H&S) programming, global design standards, global emergency response programming, Workplace Violence Prevention Plans (WVPPs), and sustainability programming across Harvey's office portfolio.
- Partner with Security, HR, Legal, and regional Workplace leads to build and roll out emergency response plans and WVPPs that meet local regulatory requirements while staying consistent with Harvey's global standards.
- Maintain and evolve global design standards (furniture, finishes, signage) so offices feel consistently "Harvey" as we scale into new markets.
- Drive sustainability initiatives across offices - vendor and materials selection, energy and waste programs - and track progress against goals.
- Own the global rollout of Workplace tooling and software - evaluating, piloting, and implementing platforms like desk booking, occupancy, and ticketing, and driving stakeholder training and adoption.
- Own global and national vendor contracts (F&B, janitorial, plants, and similar categories) - procurement, negotiation, and the master vendor relationship - while regional workplace managers own the day-to-day relationship, performance, and feedback in their offices.
- Build and maintain the FDOB checklist and playbook that regional workplace leads execute against for satellite moves, expansions, and new-office openings.
- Own the portfolio-level calendar tracking when and where expansions and new offices are happening across the org, so Workplace can sequence and resource projects appropriately.
- Step in to lead a move, opening, or buildout directly where a region doesn't yet have an established workplace manager, or where the existing regional team doesn't have the bandwidth.
- Coordinate with IT, Security, and AV to keep day-one readiness standards current in the playbook, so regional teams can deliver consistently without you running each project personally.
- Build and maintain project plans, schedules, and budgets across global programs and the FDOB playbook; track milestones, dependencies, and risks, and communicate status clearly to stakeholders and leadership.
- Maintain the portfolio-level view across all in-flight and planned moves, openings, and buildouts, flagging sequencing and resourcing risks to leadership.
- Manage vendor relationships tied to your global contracts and programs, holding them accountable to schedule and quality.
Requirements:
- 5+ years in workplace operations, program management, or project management, with experience leading cross-functional programs such as health & safety, emergency preparedness, sustainability, or systems/tooling rollouts.
- Strong program design and playbook-building instincts.
- Experience managing vendor and procurement relationships at a national or global scale.
- Strong command of project management fundamentals.
- Excellent organizational and communication skills.
- Comfort with ambiguity and a hands-on, get-it-done approach.
Nice to Have:
- Experience building or administering H&S programs, emergency response plans, or WVPPs.
- Experience with sustainability program design or reporting.
- Familiarity with project / workplace tools.
- Experience building playbooks or programs that scale across a distributed, multi-region team.
Compensation:
- $120,900 - $181,300 USD
- Offers Equity
- Offers Bonus
- Comprehensive health, dental and vision coverage
- Retirement benefits (401k match up to 4%)
- Flexible PTO