Description
We are seeking a Project Administrator to support our WSP USA Earth & Environment Team in Portland, Maine.
As a Project Administrator, you will be involved in projects and be a part of a growing organisation that meets our client's objectives and solves their challenges.
Your Impact
- Support Project Managers and internal stakeholders in planning and executing projects
- Coordinate document delivery, updates, filing, and implement other control systems including non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, and formatting adherence for grammar, punctuation, and spelling
- Preparation of Excel spreadsheets, PowerPoint presentations, and Microsoft Word documents
- Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning
- Prepare documents & items for FedEx pick up
- Coordinate and document project team communications
- Maintain project contracts and documentation for sub-consultants, contractors, and vendors including routine interface with WSP's Accounts Payable/Receivable teams
- Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle
- Coordinate project setup and closing as per WSP's Project Delivery procedures
- Setup and maintain budget and expenditure tracking under the guidance of Project Managers
- Track and manage compliance with requirements of quality management processes or plans
- Visible support resource for knowledge of WSP systems and protocols
Who You Are
- High School diploma (or equivalent), Associate's or Bachelor's degree preferred
- Demonstrated proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software
- Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)
- Excellent organisational skills including strong written and verbal communication skills
- Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required
- Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
- A positive, collegial attitude and a high level of professionalism are essential
- A valid driver's license
- Project a professional company image through in-person and phone interaction
- Ability and willingness to learn technical and business vocabulary
- Demonstrated ability with effective time-management, written communication, planning, organisation, creativity, team building, collaboration and interpersonal skills
- A demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines
- Flexible work schedules and able to adjust to multiple and concurrent deadlines
Benefits
- Medical, dental, vision, disability, and life coverage
- Retirement savings
- Paid sick leave
- Paid vacation (or other personal time)
- Paid parental leave
- Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings
Compensation
- Expected Salary: $52,000 - $60,000