IT Project Coordinator

At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods.

We are looking for an organized, proactive, and detail-driven IT Project Coordinator to join our PMO team and support a growing portfolio of technology projects that directly impact our attorneys, staff, and clients nationwide.

Core Responsibilities:

• Coordinate and own all project meetings , scheduling, agendas, facilitation, and distributing complete meeting notes with action items within 24 hours.
• Track and manage all project tasks, action items, and deliverables in Jira, ensuring nothing falls through the cracks.
• Maintain project plans, status dashboards, risk logs, and issue trackers , keeping them current at all times without being prompted.
• Own project documentation: file all artifacts in SharePoint using the correct structure, naming conventions, and version control.
• Support vendor relationships: track invoices, coordinate logistics, flag discrepancies, and maintain vendor contact information.
• Prepare project status reports, executive summaries, and presentation decks for team leads and directors.
• Build and maintain positive working relationships with project stakeholders, team members, and vendors across the firm.
• Identify process gaps, propose improvements, and create clear documentation that the team can adopt and reference.
• Leverage AI tools (Microsoft Copilot, Claude) daily to improve the speed and quality of your coordination deliverables.

Tools & Technology You Will Master:

• Microsoft Outlook & Teams , professional communication, meeting scheduling, calendar management, and channel collaboration.
• Jira , project board management, ticket creation and tracking, sprint boards, filters, and reporting.
• SharePoint / OneDrive , document organization, naming conventions, version control, and file management.
• Microsoft Office Suite , Word, Excel (including pivot tables and formulas), PowerPoint, and Confluence.
• AI Productivity Tools , Microsoft Copilot and Claude for drafting, summarizing, and accelerating coordinator deliverables.

What You Bring:

• Strong organizational skills and an ability to manage multiple workstreams simultaneously without losing detail.
• Excellent written and verbal communication , professional, clear, and prompt.
• A customer-first mindset: reliable follow-through, timely responses, and accountability for your own work.
• Ability to work both collaboratively in a team environment and independently with minimal direction.
• Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Comfort learning new tools and systems quickly.

Benefits:

• Medical and dental insurance
• 401(k) plan
• Paid time off and paid holidays