Executive Assistant - Officer

This role provides secretarial and administrative support to a division head, including scheduling, reporting, procurement, and team coordination.

Responsibilities:

• Provide secretarial and general administrative support for Operations
• Maintain departmental calendars, schedule appointments, meetings, and conferences
• Manage departmental purchase requests, including preparing orders and submitting payment settlements
• Assist with human resources functions such as staff on-boarding and off-boarding, seat arrangement, logistics, etc.
• Assist in preparing reports, presentations, and other documents as required
• Coordinate and assist with departmental projects, including research, data collection, and analysis as needed
• Undertake special or ad hoc projects and other clerical tasks

Requirements:

• Degree holder of any discipline
• Minimum 3 years relevant administrative experience, preferably in well-established banking/financial institutions
• Well-organized, attention to detail, ability to prioritize tasks and meet deadlines
• Good team player, with good interpersonal and communications skills
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and other relevant software applications
• Fluent in English and Chinese (including typing)