Team Assistant

Join a rapidly growing, mission-led company making a positive impact on our planet.

This hands-on role supports the CEO and Chief Events Officer while acting as a central point of support for the wider team, covering diary management, event operations, HR administration, IT coordination, and office management.

Executive Support

• Manage diaries, coordinate meetings, and book travel for senior directors and the wider team.
• Prepare presentations, templates, and branded materials using PowerPoint, Canva, or similar tools.
• Handle team expenses, general administration, and confidential personal matters.

HR & People Administration

• Coordinate onboarding and offboarding processes.
• Maintain attendance records and manage new starters on Breathe HR.
• Administer pension enrolment and the Benenden Health Scheme.
• Track mandatory training via iHASCO.

IT & Systems Administration

• Coordinate IT setup for new starters and equipment return for leavers.
• Act as the day-to-day point of contact with the outsourced IT helpdesk provider.
• Set up new users on the CRM system.

Office & Team Support

• Keep the office running smoothly and act as a central point of support.
• Organise team-building activities, birthdays, and internal events.
• Coordinate client dinners and roundtables with the events team.
• Manage facilities and office tasks within the WeWork space.

Event Operations

• Support the Chief Events Officer with flagship annual events and roundtables.
• Assist with logistics, supplier coordination, and on-the-day support.

Requirements

• Previous experience as an Executive Assistant or Team Assistant in a private sector SME.
• Strong organisational skills and team event management experience.
• Experience with team expenses, travel arrangements, and Microsoft 365.
• Curiosity about AI tools and their applications.
• Positive and collaborative energy with strong communication skills.
• Attention to detail and strong administrative ability.

Nice to Have

• HR experience, including contract drafting and employment law.
• Experience with recruitment, ATS systems, and CRM administration.
• Familiarity with Canva or similar design tools.

Benefits

• Salary £42,000 to £45,000.
• 10 flexible remote working dates.
• Hybrid working arrangement.
• 23 days' annual leave plus bank holidays.
• Ethical pension plan with 3% employer contribution.
• Access to eLearning and development platforms.
• Benenden Health Scheme and WeWork wellbeing benefits.