Executive Assistant (EA) – Chief Financial Officer & Chief People Officer

Provide proactive, high-quality executive support to two Executive Officers based in Woking: the Chief Financial Officer (CFO) and the Chief People Officer (CPO).

The role ensures both leaders’ time is protected and optimised, priorities are translated into clear actions, governance and cadence are maintained, and stakeholders experience a consistent, professional interface with each Executive’s Office.

Responsibilities:

• Own complex diary management for two Executives, including prioritisation, proactive conflict resolution and protecting focus time.
• Plan and coordinate internal and external meetings (in-person and virtual), including agendas, pre-reads, actions and follow-ups.
• Coordinate travel logistics (UK and international) where required: itineraries, visas (if applicable), ground transport, accommodation and contingencies.
• Prepare and manage correspondence and communications on behalf of the Executives, ensuring tone, accuracy and appropriate approvals.
• Manage expenses, purchase requisitions, and departmental administration in line with company policy, ensuring timely approvals and compliance.
• Support preparation for key governance forums, leadership meetings, board materials and functional reviews: scheduling, pack collation, version control and distribution.
• Maintain highly confidential information with discretion and sound judgement, including commercially sensitive, people-related, financial, legal and strategic matters.
• Act as a trusted point of contact for senior stakeholders, building effective working relationships across the organisation.
• Identify opportunities to improve ways of working (cadence, templates, filing, meeting discipline) and implement pragmatic solutions.

CFO Support:

• Maintain the CFO operating rhythm, including finance leadership meetings, procurement reviews, transformation reviews, governance forums and executive cadence, ensuring agendas, papers and actions are prepared in advance.
• Coordinate scheduling across finance, senior leadership and business stakeholders, balancing operational priorities with strategic planning time.
• Demonstrate awareness of finance and governance priorities, working closely with the teams to support effective planning, decision-making and delivery of business-critical activity.
• Manage documentation and reporting workflows for finance updates, decision logs, governance packs and leadership communications, ensuring strong version control and confidentiality.
• Support departmental administration, including supporting approvals, purchase requisitions, system access requests and follow-up of key operational actions.

CPO Support:

• Maintain the CPO operating rhythm, including people leadership meetings, talent reviews, reward and payroll updates, employee engagement forums and executive cadence, ensuring agendas, papers and actions are prepared in advance.
• Coordinate scheduling across people, payroll, reward, talent, leaders and senior business stakeholders, balancing operational priorities with strategic planning time.
• Demonstrate awareness of people priorities, working closely with the People team to support effective planning, decision-making and delivery of business-critical activity.
• Support with the collation of weekly executive reporting slides for governance meetings.
• Support external, partner and internal stakeholder engagement, including meeting logistics, approvals, visitor arrangements and coordination with people stakeholders as required.

What You'll Bring:

• Proven experience as an Executive Assistant supporting senior leaders within corporate or similarly fast-paced business environments.
• Excellent diary management skills, with a track record of prioritising competing demands and operating with pace and accuracy.
• Strong written and verbal communication skills, with confidence engaging senior stakeholders and drafting professional communications.
• High level of discretion and integrity; comfortable handling confidential and sensitive information.
• Strong organisational capability: meeting planning, action tracking, pack preparation, governance support, and attention to detail.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and confidence learning new tools and processes.

Personal Attributes:

• Highly proactive and anticipates needs; takes ownership and drives tasks through to completion.
• Calm and resilient under pressure; able to manage last-minute change with a solutions mindset.
• Professional, diplomatic and confident when working with senior stakeholders.
• Excellent judgement, with the ability to handle ambiguity and make sensible decisions within agreed boundaries.
• Collaborative team player who builds strong relationships across functions.

Working Hours & Flexibility: This role requires flexibility to support business priorities, including occasional early/late coverage during peak periods, governance cycles, and travel or events. The role is primarily based in Woking.

What We'll Do for You: We offer a wide-ranging benefits package, which includes:

• Structured career development framework
• 25 days’ holiday, plus bank holiday. Annual buy & sell up to five days
• Enhanced company pension scheme
• Discretionary annual bonus award
• Private medical insurance and health cash plan
• Life assurance benefit
• Ability to apply for a sabbatical of up to one year after only two years’ service
• Benefits you can adapt to your lifestyle, such as discounted shopping
• Generous parental leave policies
• A range of wellbeing initiatives, such as employee assistance programme and free financial & mortgage advice