Description
Flow Traders is seeking a Corporate Receptionist to join the Office Management team in New York.
As the Corporate Receptionist, you will play an important role in supporting the Office Management team's mission to establish an exceptional workplace experience.
Responsibilities:
- Lead the department's mission to deliver exceptional workplace experience as the primary front-of-house specialist.
- Open the office on time and ensure readiness to welcome, greet, and register employees, visitors, vendors, clients, and corporate executives.
- Oversee the reception area and boardroom, ensuring meeting rooms are clean, functional, fully stocked, and properly reset after each meeting.
- Manage meeting-room conflicts, including double bookings, unplanned meetings, and extended reservations.
- Screen incoming calls, direct them to the appropriate contacts, and take messages for timely follow-up.
- Process and log incoming and outgoing mail and courier services accurately and efficiently.
- Assist the Office Manager with business travel coordination and related arrangements.
- Monitor office-supply inventory and place orders as needed.
- Prepare office expense reports and maintain accurate budget-tracking spreadsheets.
- Support coordination and set up of some office initiatives, events, and scheduling in alignment with organisational priorities.
- Coordinate and schedule routine office vendor visits and service requests.
Requirements:
- Bachelor's degree required
- 3+ years of experience as a receptionist or administrative support role within a corporate, leisure or hospitality environment
- High degree of professionalism with experience working with high profile clientele
- Very strong interpersonal relationship skills
- Excellent written and verbal communication skills
- Experience balancing multiple requests and telephone lines
- Punctual, dependable, proactive and anticipatory; quick to meet challenges and think outside the box to formulate solutions
- Self-motivated and entrepreneurial with flexibility to support requests outside of considered job scope
- Excellent 'hands on' technical and analytical skills
- Highly organised with the ability to handle multiple tasks and apply judgment to prioritise
- Consistent attention to detail and accuracy never letting anything fall through the cracks and ability to close the loop
- Proven track record to think creatively, problem solve, and develop scalable, innovative solutions
- Works well with team members by sharing responsibilities productively
- Can identify projects in addition to executing them
- High proficiency with office technology, equipment, and applications, including Microsoft Word, Excel, PowerPoint and Outlook
Benefits:
- Annual discretionary variable remuneration allocated based on company, group and individual performance and contribution
Salary:
- The total compensation for this role includes an hourly rate of $36-37.