Description
We are seeking a highly organised and proactive Personal Assistant (PA) to join our Banking and Loan Finance team. You will deliver a professional secretarial, organisational, and administrative service, including supporting client billing.
Key Responsibilities:
- Build relationships with fee earners, clients, and client PAs
- Demonstrate strong organisational skills, regularly acting on own initiative
- Organise and prioritise workload, communicating regularly with fee earners
- Take ownership of enquiries, resolving or escalating as appropriate
- Manage diaries, arrange meetings, and organise travel
- Produce accurate and detailed documents, including bills and records
- Maintain filing systems, e-filing, and archiving
- Support client billing process in 3E
- Actively source and share knowledge with others
- Build a network of strong working relationships
- Provide cover for others in the wider team as requested
Person Specification:
- Excellent interpersonal skills
- Self-motivated and proactive approach
- Keen to take ownership
- Ability to think quickly and solve administrative challenges
- Client-orientated approach
- Willing to become involved and learn
- Flexibility with overtime
Skills and Experience:
- Previous legal PA experience
- Excellent secretarial skills, fast accurate typing
- Excellent written and verbal communication skills
- Strong document production skills
- Billing experience, preferably 3E
- Excellent organisational and administrative ability
- Meticulous attention to detail
- Professional telephone manner
Professional/Technical Skills:
- Accurate typing at minimum 60 wpm net
- Advanced knowledge of MS Outlook, Word, Excel, and PowerPoint
- Experience of using BigHand or other similar workflow management tool
Qualifications and Training:
- Minimum 5 GCSEs or equivalent at A-C including English and Maths