Description
WSP is seeking a Document Control Lead to join our Project Controls team in Orlando. This position is a full-time onsite role at our client site in Kissimmee.
You will influence the narrative by understanding what needs to be done to support the project vision and initiatives. Your responsibilities will include:
- Implementing and managing document management systems for large/mega programs in design/construction
- Setting up and managing document management systems from inception to final completion and closeout of projects
- Monitoring and managing Electronic Document Management Systems (EDMS)
- Developing and administering project “Document Management Plans” and Document Control Procedures
- Providing training on Document Management Requirements and EDMS use
- Working with Project Information Management Systems Teams for access, security, and troubleshooting
- Managing and working with Document Control Team Members
- Performing recurring training on Document Management Requirements and EDMS use
- Implementing efficient workflow processes and tracking document reviews
- Retrieving, uploading, and downloading files from EDMS, managing document naming conventions, numbering, assigning, and distribution
- Processing incoming/outgoing transmittals and documentation
- Initiating and tracking reviews through Bluebeam Sessions
- Ensuring electronic record files are maintained in good order to comply with QA and contractual requirements
- Optimizing Document Control productivity, efficiency, and service quality across all departments
- Working with project department leads to ensure timely processing of documentation and updates
- Producing progress reports as required
To be successful in this role, you will need:
- A Bachelor's degree or equivalent
- 7-10 years of Document Control experience working on design, construction, or similar projects, including start-up and closeout processes
- Experience implementing document management systems and procedures for large and mega programs in construction
- Working knowledge and experience of SharePoint, e-Builder, Aconex, Unifier, Procore, Bluebeam, or equivalent
- Advanced computer and word processing skills using MS Office applications, including SharePoint
- Experience supervising and leading Document Control Team Members
- Excellent interpersonal, written, and verbal communication skills
- Ability to coordinate several high-priority deadlines simultaneously
- Maintaining confidentiality at all times
- Excellent written and verbal communication skills
- Technical knowledge of industry documents, records, and data management systems
- Demonstrated experience with typical Microsoft Office applications, such as Word, PowerPoint, Excel, and Visio
- Exercising responsible and ethical decision-making regarding company funds, resources, and conduct, and adhering to WSP’s Code of Conduct and related policies and procedures
- A proven track record of upholding workplace safety and ability to abide by WSP’s health, safety, and drug/alcohol and harassment policies