Description
We are looking for a first-class Legal Practice Assistant to provide white glove support service to our firm’s partners and attorneys.
By gaining a deep understanding of each partner’s practice, you will support them to execute on client matters, run the administrative engine behind the work, coordinate with stakeholders across the firm, and help ensure our business and our clients’ goals are achieved.
This is a broad role for someone who wants more than calendar management. Alongside core executive support, you will work on documents, matter coordination, process and project management.
Responsibilities
- Manage the partner’s day, including complex, multi-time-zone diaries, inboxes, meeting packs, briefing notes, agendas, and follow-up actions
- Handle client-facing paperwork, such as engagement letters, client and prospect correspondence, contact records, and CRM entries
- Work on documents, including formatting, versioning, comparison, and preparing execution copies to firm standard
- Assist with time and billing, including prompting and chasing time capture, flagging billable items, disbursements, and expenses
Requirements
- 5+ years supporting partners, senior fee earners, or C-suite executives, ideally in law or professional services
- Fluent English, verbal and written
- Strong proficiency with MS Office, Aderant or similar practice management software, PowerBI or similar data analytics dashboards, Claude, CoPilot or similar AI tools, Asana or similar project management tools
- Excellent organizational and project management skills; able to carry several workstreams without dropping detail
- Ability to remain poised under pressure, multitask, and prioritize effectively
- Strong team orientation and a preference for collaboration
Schedule
- This role covers weekends only, 9am to 5pm ET