Executive Assistant (12 Month FTC)

We are seeking an Executive Assistant to support up to 9 members of the EMEA Senior Management team in London. This is a fast-paced position in a dynamic environment. This will be a 12-month contract for maternity cover.

The successful candidate will be a strong multitasker, exercise sound judgment, and operate with a high degree of discretion and professionalism. This will be a 5 days in the office role.

Responsibilities:

• Provide high-quality day-to-day administrative support to up to nine members of the EMEA Senior Management team.
• Manage complex calendars and coordinate meetings across multiple time zones.
• Coordinate domestic and international travel, including detailed itineraries, logistics, and expense processing.
• Manage invoicing for the EMEA Legal Department.
• Complete ad hoc projects and administrative tasks accurately and within required timeframes.
• Work onsite in the London office five days per week as part of a fast-paced, dynamic environment.

Requirements:

• At least five years of experience as an Executive Assistant, Team Assistant, or in a comparable administrative role supporting multiple senior professionals.
• Experience in financial services or another high-performance, deadline-driven environment preferred.
• Ability to prioritize competing demands and adapt quickly in a fast-moving, high-pressure environment.
• Strong multitasking, organizational, and time-management skills, with close attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Sound judgment, discretion, professionalism, and the ability to handle confidential information appropriately.
• A proactive, resourceful, collaborative approach, with strong ownership of work and a willingness to support others.