HAL - Finance Administrative Assistant - SBI

We are seeking a Finance Administrative Assistant to support our Finance Department in Jakarta.

The successful candidate will provide clerical assistance to the Finance Manager, Inventory Accountant, Finance Specialist, and Payroll Accountant as needed.

Key responsibilities include:

• Performing daily reporting, end-of-voyage reporting, credit card processing, gift order processing, and generating guest onboard statements.
• Supporting the Inventory Accountant with cycle counts in main storerooms and sales outlets onboard, as well as Guest Satisfaction reporting.
• Assisting the Finance Specialist with processing guest onboard statements, credit card transactions, and gift orders.

Specific tasks:

• Manage credit card processing and initial reconciliations.
• Handle gift order processing and initial reconciliations.
• Create and update food cost reports daily.
• Ensure accurate administration of internal transaction documents.
• Assist the Provision Master with vendor invoice processing on loading days.
• Submit Daily Revenue Reports comparing actual revenue against budgeted targets.

Additional responsibilities:

• Participate in periodic inventory checks with the Inventory Accountant and Provision Master.
• Complete end-of-voyage bar counts, including reporting and reconciliation.
• Support the creation of end-of-voyage reports required by Voyage Accounting.
• Process and report on electronic Guest Satisfaction Surveys (eGSS).
• Prepare Guest Onboard Statements with the Finance Specialist.
• Get ready for incoming guests by preparing Guest Key Cards.
• Maintain onboard system accuracy related to guest records.
• Adhere to company policies on waste separation and environmental compliance.
• Familiarize yourself with and follow the Safety and Environmental Protection Policy and SEMS.
• Display high standards of professionalism, integrity, honesty, attendance, punctuality, and personal appearance.
• Promote the use of the company’s proprietary Navigator App.
• Acquire the necessary skills to assist guests with the Navigator App.
• Perform other related duties as assigned.

Requirements:

• College or university degree in Administration, Accounting, Hospitality, or a related field.
• At least 1 year of experience in financial administrative roles within the hospitality industry, demonstrating progressive growth in responsibility.
• Marlins score of 85 or above.
• Strong analytical and management skills.
• Commitment to following established policies and procedures.
• Excellent planning skills.
• Strong written and verbal English communication skills.
• Familiarity with onboard accounting and F&B procedures.
• Ability to work independently.
• Proficiency in using computers, particularly Windows, Excel, Word, and Outlook.

Benefits:

• Physically demanding work environment, including standing, walking long distances, and lifting over 25 pounds.
• Requirement to participate in emergency lifesaving procedures and drills.
• Ability to work 7 days a week.
• Pass a basic safety course.