Administrative Officer

We are seeking a proactive, organized, and detail-oriented Administrative Officer to provide comprehensive administrative and operational support to the department.

The ideal candidate is a strong coordinator with a hands-on mindset, capable of managing multiple priorities ranging from event logistics and industry award administration to payment processing, database maintenance, documentation, and inventory management.

The role requires a high level of accuracy, accountability, and responsiveness, as well as effective communication skills to coordinate with various internal and external stakeholders.

Position Responsibilities:

• Agency Event & Logistics Support: Provide administrative and logistical support for agency events, recognition ceremonies, award dinners, and other departmental activities.
• Administrative Coordination & Office Support: Coordinate day-to-day administrative activities and provide general office support to the department.
• Industry Awards Administration: Coordinate and manage the registration and administration processes for various industry awards.
• Payment & Payroll Administration: Process payments through internal systems and handle credit/debit adjustments related to payroll.
• Communication & Coordination: Serve as a key coordination point for internal and external communications relating to sales promotion and incentive activities.
• Database Management: Maintain and update databases relating to sales promotions, incentive programs, award programs, and participant information.
• Documentation & Record Management: Maintain accurate and well-organized departmental documentation and records.
• Inventory & Stock Management: Monitor and manage inventory levels for promotional materials, event supplies, incentive items, and other departmental resources.
• Ad-hoc Departmental Support: Provide administrative and operational support for ad-hoc projects, initiatives, and departmental activities as required.

Required Qualifications:

• HKCEE / HKDSE with 3-4 years of experience in administrative or office support roles.
• Relevant experience in administration, office coordination, event support, or a similar capacity is preferred.
• Well-organized, detail-oriented, and able to handle multiple tasks and priorities effectively.
• Good numerical sense with a high level of accuracy, particularly in handling payments, records, and data.
• Good interpersonal and communication skills, with the ability to coordinate effectively with both internal and external stakeholders.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, Chinese word processing and Outlook.
• Good command of written and spoken English and Chinese.
• A proactive and responsible team player with a positive attitude and willingness to take ownership of assigned tasks.
• Able to work independently while collaborating effectively within a team.
• Experience in event coordination, database management, payment processing, or inventory management would be an advantage.
• Able to work under pressure and meet deadlines in a fast-paced environment.

Benefits:

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.