Description
Join the Event Production team as an Event Producer, delivering high-quality, high-impact experiences for customers at every scale.
The Event Producer provides customer-centric event production services and overall event support at the highest level possible. You will produce and support live events from planning through execution and post-event wrap, handle event costs and quotes, report data for Weekly Business Review, and support events in Seattle and Bellevue locations.
Key responsibilities:
- Produce and support live events from planning through execution and post-event wrap
- Handle event costs and quotes; educate customers on event cost and scope
- Report data for Weekly Business Review
- Support events in Seattle and Bellevue locations
- Coordinate vendor estimates, labor costs, and technical resource scheduling
- Lead customer planning meetings, walk-throughs, and technical rehearsals
- Optimize audio, video, lighting, and staging needs for the customer
- Manage event agendas, run of show, media playback, and presentation methods
- Identify blockers, troubleshoot effectively, and facilitate progress
A day in the life: The producer process starts well before show day. A minimum of six weeks ahead, you're already engaged in the pre-production process: evaluating bookings, holding customer and planning meetings, and maintaining clear communication with the customer and engineers leading up to set and show day.
Pre-event:
- Assists and leads customer planning meetings and walk-throughs
- Event script preparation and distribution to production engineers
- Coordinates vendor estimates and labor costs
- Coordinates technical resource scheduling for equipment and labor
- Coordinates any necessary technical testing or technical rehearsals
- Able to support media playback and presentation methods
- Clearly communicates with all team members and stakeholders
- Coordinates personal travel arrangements, schedules, and expenses
Event execution:
- Dedicated onsite support for assigned customers
- Coordination of technical services for assigned events and relevant facility operations
- Optimizes audio, video, lighting and staging for the best quality attainable
- Supports greater Producer team with occasional show calling and onsite operations
- Dynamically flex to customer needs and adapt to complications
Post-event:
- Supports proper strike of event venue
- Assists with post-event reporting
- Assists with any post-event customer needs
- Coordinates any post-event expenditures
Basic Qualifications:
- 3+ years of program or project management experience
- 3+ years of defining and implementing process improvement initiatives using data and metrics experience
- Knowledge of Excel (Pivot Tables, VLookUps) at an advanced level and SQL
- Experience using data and metrics to determine and drive improvements
- Experience working cross functionally with tech and non-tech teams
Preferred Qualifications:
- 3+ years of driving end to end delivery, and communicating results to senior leadership experience
- 3+ years of driving process improvements experience
- Experience in stakeholder management, dealing with multiple stakeholders at varied levels of the organization
- Experience building processes, project management, and schedules