Description
The Senior Protection Project Officer provides administrative and operational support to the implementation of Protection and Empowerment programming. The position is responsible for coordinating day-to-day project operations, liaising with internal and external stakeholders, supporting procurement and logistics processes, maintaining project documentation, and ensuring activities are implemented in accordance with IRC policies, donor requirements, and project workplans.
Program Implementation
- Support the Protection and Empowerment Program in planning, coordination and implementation of program activities, working closely with local stakeholders, community groups and program teams to ensure timely and quality delivery.
- Maintain an organized and up-to-date project filing and documentation system, ensuring all supporting documents are accurately archived and readily available for internal and donor compliance requirements.
- Provide day-to-day administrative and operational support to the Protection and Empowerment Program, including preparing purchase requests, tracking approvals, and facilitating the procurement of program supplies and materials.
- Develop and regularly update the project procurement plan, track the lead time and deliverables of equipment and materials, manage financial advances, and travel arrangements for staff and program participants.
- Serve as the primary liaison between the Protection and Empowerment team and Operations departments to ensure alignment on all administrative matters related to the program.
- Organize and provide logistical and administrative support for trainings, workshops, meetings, community events, and other program activities, including venue arrangements, participant coordination, material preparation, and activity documentation.
- Monitor and track program and office supply expenditures, ensuring spending remains aligned with approved budgets and complies with IRC policies and donor regulations.
- Identify operational bottlenecks and proactively coordinate with relevant teams to address implementation challenges and maintain project timelines.
Coordination and Representation
- Coordinate and maintain effective working relationships with local authorities, community leaders, local organizations, civil society actors, and other relevant stakeholders to support program implementation and community engagement.
- Represent the Protection and Empowerment Program in coordination meetings, working groups, and stakeholder engagements as delegated by the supervisor.
Job Requirements:
- A diploma or university degree in logistics, business administration, accounting, or a relevant field.
- Minimum of five years in a development organization, administration, or related field.
- Proficient in documentation management and coordination with various stakeholders.
- Strong interpersonal and communication skills.
- Ability to prioritize tasks, work under pressure, and meet competing deadlines in a fast-paced environment.
- Responsive to urgent requests and willing to travel frequently to field locations.
- Problem-solving skills and an understanding of working in a multicultural environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and online communication platforms such as Zoom or Microsoft Teams.
- Excellent oral and written communication skills in Thai, good command of English, and/or proficiency in Karen/Burmese is beneficial.