Description
WSP is seeking a Project Controls Coordinator to join their Project Controls team supporting major projects. This individual will be located in one of our WSP locations in either Tulsa OK or Dallas TX.
The successful candidate will support Project Managers in maintaining accurate project budgets, forecasts, commitments, actual costs, accruals, and financial data within project controls and financial systems.
Key responsibilities include:
- Coordinating with project teams, contractors, and stakeholders to collect project updates and ensure cost, schedule, and project data is current, complete, and accurately recorded.
- Assisting with monthly project controls activities, including cost tracking, forecast updates, variance analysis, accrual collection, and project reporting.
- Preparing and distributing project status reports, dashboards, meeting materials, and financial summaries to support project decision-making.
- Monitoring project data quality, identifying discrepancies or missing information, and working with project teams to resolve data issues in a timely manner.
- Supporting project setup activities, including work order creation, charge code administration, project documentation management, and configuration of project controls systems.
- Maintaining project document controls, including document registers, revision status, distribution, filing, and records completeness.
- Facilitating communication between Project Managers, Project Controls, Finance, and other stakeholders to ensure alignment on project status, costs, forecasts, and key deliverables.
- Assisting with change management, invoice tracking, commitment management, project closeout activities, and continuous improvement of project controls processes and reporting tools.
The ideal candidate will have:
- A Bachelor's degree in Business, Finance, Accounting, Engineering, Construction Management, Project Management, or a related field.
- 1-3 years of experience supporting project controls, cost controls, project coordination, project administration, project management, or related functions on capital projects.
- Experience with document management or document controls.
- A foundational understanding of project cost management principles.
- Experience working with project management, financial, ERP, PMIS, document management, or project controls systems.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Strong analytical and problem-solving skills.
- Strong written and verbal communication skills.