Administrative Assistant

WBIR-TV Knoxville, a TEGNA-owned NBC affiliate, is seeking a dynamic Administrative Assistant to join its team.

This role will provide high-level administrative and project management support to the President and General Manager and station leadership team members.

Responsibilities:

• Provide administrative support to various departments, including News, Sales, and Technology, with utmost confidentiality
• Develop and lead employee care initiatives, such as onboarding new employees, preparing I-9 documents and photo ID badges
• Plan and coordinate meetings, events, and parties, including ordering meals and catering
• Maintain messaging in station video boards to enhance staff communication
• Write and publish a monthly station newsletter highlighting department updates, birthdays, anniversaries, and upcoming events
• Collaborate with News Director, Director of Sales, and Head of Technology on executing internal and external plans
• Assist in organizing and tracking station projects, including strategic planning, town halls, and other staff events
• Oversee general office support, including copying, faxing, mailing, and filing
• Order and manage office supplies, badges, and business cards as needed
• Make travel arrangements for employees
• Help leadership team prepare reports and presentations

Requirements:

• 3-5 years of experience providing administrative support to a medium-sized organization
• College degree preferred
• Knowledge of MS Office suite (Word, Excel, PowerPoint) and technical aptitude to learn new systems
• Collaborative communicator with excellent written and verbal skills
• Self-starter who can think critically and make sound decisions
• Strong attention to detail and organization with the ability to track multiple projects and deadlines

Benefits:

• Comprehensive benefits package, including medical, dental, and vision coverage
• 401(k) program with company match
• Paid Time Off (PTO) and paid holidays
• Access to virtual doctor's appointments and therapy sessions