Description
The Operations Team Lead supports the delivery, coordination and day-to-day functioning of primary care services (Enhanced Access and Enhanced Services) delivered by LMA West London GP Federation.
The postholder contributes to the implementation of new and existing services, service mobilisation, operational quality, and ongoing improvement activities.
Working under the guidance of the Operations Manager, and Clinical Leads, the postholder will work closely with clinical and non-clinical colleagues across the Federation, GP Practices, West and North London ICB and other partner organisations.
They will help ensure high-quality service delivery, effective communication, robust performance monitoring, and strong operational support for practices, ARRS colleagues and service teams.
This is a developmental role suitable for individuals progressing into operational leadership, offering opportunities to build skills in service delivery management, NHS contract implementation, and primary care operations.
Job Responsibilities:
- Day-to-Day Service Delivery:
- Oversee daily operations of EA & ES services to ensure seamless delivery of patient care.
- Monitor and manage workflow, ensuring staffing and service levels meet patient demand.
- Act as first point of escalation for operational issues, resolving them efficiently.
- Collaborate with clinical and administrative teams to maintain smooth service operations.
- Provide basic IT troubleshooting for site systems, hardware, and software to minimise service disruptions.
- Staff Management and Coordination:
- Manage rotas for permanent and locum staff, ensuring optimal coverage at all times.
- Coordinate inductions and onboarding for new locum and permanent staff.
- Support staff performance through coaching, guidance, and feedback.
- Monitor attendance, leave, and compliance with contractual obligations.
- Site and Stock Management:
- Ensure all sites have adequate stock levels of medical supplies, PPE, and equipment.
- Maintain accurate stock records and coordinate timely ordering and replenishment.
- Work with suppliers and internal teams to resolve supply issues promptly.
- Operational Excellence:
- Drive continuous improvement initiatives to enhance efficiency and patient experience.
- Ensure compliance with health and safety regulations, clinical governance, and company policies.
- Maintain accurate operational records, reports, and documentation.
Requirements:
- Proven experience in healthcare operations, in primary care settings.
- Experience managing locum and permanent staff rotas.
- Strong organisational and time-management skills.
- Excellent communication and leadership skills.
- Excellent IT skills, including troubleshooting hardware, software, clinical systems, and operational platforms.
- Ability to work under pressure and resolve operational issues quickly.
- Familiarity with stock management and basic procurement processes.
Qualifications:
- English & Maths GCSE (Grade C and Above)
- Proficiency in MS Office, rota/stock management software, and clinical IT systems.
Benefits:
- Salary: £38,000 to £40,000 a year
- Permanent contract
- Full-time, Compressed hours