Description
The Senior Executive Assistant provides high-level administrative and operational support to the CFO, CPO, and CG&SO at a rapidly growing, PE-backed physical therapy organization.
This role is integral to driving executive effectiveness and organisational efficiency across a dynamic, multi-site platform.
The ideal candidate is a proactive, discreet, and exceptionally organised professional who thrives in a fast-paced, results-driven environment and can anticipate executive needs before they arise.
Hybrid: 4 days onsite / 1 day remote
Essential Functions
Executive Support
- Manage complex, multi-time zone calendars for the CFO, CPO, and CG&SO, including scheduling, prioritisation, and proactive conflict resolution
- Coordinate and prepare executives for internal and external meetings, including agendas, pre-read materials, presentations, and follow-up action items
- Coordinate all domestic travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries
- Screen and manage high-volume executive correspondence (email, calls, meeting requests) with professionalism and sound judgment
- Serve as a trusted gatekeeper and primary point of contact between the C-Suite and internal/external stakeholders
Operational & Project Support
- Support investor relations activities including coordinating board meetings, preparing board materials, and managing follow-up communications with PE sponsors
- Assist with due diligence coordination, M&A-related logistics, and integration activities as needed
- Maintain confidential executive files, contracts, and corporate records with a high degree of accuracy and discretion
- Track and manage executive expense reports
- Lead or assist with special projects and cross-functional initiatives as directed by the C-Suite
Communications & Relationship Management
- Draft, edit, and proofread executive communications, including internal announcements and external correspondence
- Build and maintain positive relationships with clinic operators, regional leaders, board members, and PE firm representatives
- Represent the executive team professionally in all interactions with internal teams, external partners, and vendors
Office & Administrative Leadership
- Oversee office management functions at the corporate headquarters, including vendor relationships, facilities coordination, and supply management
- Onboard and mentor junior administrative staff as the organisation scales
Identify and implement process improvements to increase executive efficiency and team productivity
Required Skills & Abilities
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom)
- Experience with UKG (HR/workforce management) and Certify (expense management) preferred; ability to quickly learn and adopt new platforms
- Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism
- Strong organisational skills with the ability to manage multiple competing priorities under tight deadlines
- Outstanding written and verbal communication skills
Required Credentials
- 5+ years of progressive executive assistant experience, with at least 5 years supporting C-Suite executives
- Bachelor's degree or equivalent combination of education and relevant professional experience
Preferred
- Experience supporting executive teams through M&A activity, integration, or rapid organisational growth
- Experience in a PE-backed, high-growth company or multi-site healthcare/services organisation strongly preferred
- Familiarity with healthcare operations, physical therapy, or multi-location service businesses
- Experience with project management tools and HRIS or ERP systems
- Notary Public certification or willingness to obtain
Compensation:
- $90,000-120,000 annually