Description
The National Administration and Finance Officer will be responsible for executing assigned functions in the Unit, including accounting, budget control, financial control, and other administrative tasks.
Responsibilities:
- Record and control all financial and accounting operations in the WAVE system
- Prepare, reconcile, and report on financial closures to the Regional Office
- Monitor and control project budgets and provide information to the Head of Mission and Project Coordinators
- Manage and monitor all bank accounts to maintain liquidity and solvency
- Prepare financial reports for donors
- Project office and personnel expenses to ensure correct budget execution
- Prepare budgets for project proposals
- Work with Coordinators to activate projects in the PRIMA platform
- Maintain financial control of cheque accounts, bank reconciliations, and payments
- Monitor payroll, benefits, and internal procedures
- Liquidate and verify travel expenses and per diems
- Collaborate with internal functional units and external stakeholders
- Conduct travels to sub-offices as necessary
- Guide Coordinators throughout the project cycle
- Supervise and coordinate the work of the Administration and Finance Unit staff
- Coordinate procedures with government authorities, payment of fees, visas, and services
- Monitor collaboration agreements with suppliers
- Attend to office maintenance and services needs
- Maintain the administrative/financial information system
- Identify technological improvement needs and ensure compliance with IOM regulations
- Assist with internal audits and implement corrective measures
- Review existing procedures and recommend improvements
Qualifications:
- Bachelor's degree in Accounting, Business Administration, or related field with two years of relevant professional experience; or Master's degree in above or related field
- Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook
- Previous experience in Oracle is a distinct advantage
- Attention to detail, ability to organize paperwork methodically, discreet, client-oriented, patient, and willing to learn
- Prior work experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multicultural setting is an advantage
Skills:
- In-depth knowledge of migration-related subject areas
- Knowledge of UN and bilateral donor programming
- Knowledge of financial rules and regulations
- Knowledge of International Public Sector Accounting Standards (IPSAS)
- Fluency in Spanish (oral and written) and working knowledge of English