Executive Assistant - Finance

ElevenLabs is seeking an Executive Assistant to support the finance leadership team. As an operational backbone, you will manage calendars, coordinate across time zones, handle logistics, and own day-to-day administrative tasks.

Responsibilities:

• Own calendars and time allocation for finance leadership team, making trade-off calls independently against stated priorities
• Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions
• Capture actions out of meetings and chase them to completion
• Triage executive inboxes and draft correspondence
• Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting
• Run discrete projects: board logistics, executive travel, offsites, and the finance team's operating cadence

Requirements:

• Experience supporting multiple senior executives in a high-velocity environment
• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders
• Proven judgment and problem-solving skills
• Fluency with AI tools and a track record of automating your own work
• High emotional intelligence and discretion - trusted with sensitive information
• Fluency in English