Administrative Assistant

The Administrative Assistant is responsible for providing administrative, operational, and coordination support to the Group Risk & Compliance Division, reporting to the Head of Group Compliance.

This role serves as a central point of contact for Group Compliance’s departmental administration, ensuring the efficient coordination of meetings and the effective administration of departmental operations.

Job Responsibilities

Department Administration

• Provides high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams, in a professional and responsive manner.
• Maintains efficient and well-organized department operations.
• Acts as the central coordination point for departmental administrative matters, projects, events, and ad hoc assignments.

Meeting Coordination

• Builds strong working relationships with executive assistants, administrative teams, and external counterparts, and liaises professionally to coordinate meetings and manage logistics.
• Manages and coordinates internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics and facilities.

Other Administrative & Operational Support

• Provides administrative support across departmental systems, access management, procurement, expense processing, and office administration.
• Coordinates staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.
• Maintains departmental records and liaises with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Requirements

• Diploma or degree in Business Administration or a related discipline.
• At least 3 years' relevant administrative or coordination experience.
• Strong service orientation with a proactive and professional approach to stakeholder support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder management skills.
• Proven ability to coordinate meetings involving senior executives and external stakeholders.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Professional, proactive, and able to handle confidential information with discretion.