Recruiting Coordinator (fixed-term)

You'll own the interview coordination process and candidate experience from the first phone call through the final onsite, ensuring every applicant moves through our talent pipeline smoothly and professionally.

In a fast-moving hiring environment, you'll rely on your organizational skills, knowledge of team priorities, and relationships across the business to manage complex schedules and unscripted demands with a calm, collected demeanor.

This is a full-time, non-exempt, fixed-term position (expected length of 6 months) based in our Oakland, CA office with a hybrid work schedule: in office M/W/Th with the option to work from home on Tu/Fr.

Responsibilities

• Schedule panel and onsite interviews across our offices based on well-defined interview plans.
• Become a power user in our scheduling tool (ModernLoop) and applicant tracking system (Greenhouse) to accurately turn around scheduling requests in a timely manner.
• Partner directly with our recruiters and hiring managers across the business to ensure candidates move through our recruiting process in a delightful and efficient manner.
• Use documented interview plans to schedule candidates for their next touchpoints in our hiring process.
• Welcome candidates onsite and give them tours of our Oakland HQ, providing an exceptional candidate experience, representing Everlaw's values and culture.

Requirements

• You have 6+ months of experience in recruiting or recruiting coordination, supporting high-volume hiring or complex recruiting processes across different departments.
• You have hands-on experience with the ModernLoop scheduling platform and Greenhouse applicant tracking system (ATS).
• You communicate clearly, quickly, and professionally with candidates, hiring managers, and recruiters.
• You are highly organized and thrive on managing multiple tasks, schedules, and priorities simultaneously.
• You have experience using Google Suite and intermediate knowledge of how to maintain and utilize basic spreadsheet functionality.
• You are authorized to work in the United States.

Total Rewards & Benefits

• The expected hourly range for this role is $38.47 - $48.56.
• Health & wellness: comprehensive medical, dental, and vision coverage, flexible spending accounts, membership to Modern Health, paid parental leave, company-sponsored life and disability insurance.
• Financial rewards: 401(k) plan with company matching of up to 4% of eligible annual compensation.
• Growth & everyday perks: accrual of 17 paid vacation days, 11 federal holidays, and paid sick leave, hybrid work with regular work-from-home days, monthly home internet reimbursement, plus a stipend for your desk setup, catered lunch each workday, plus snacks and company-wide events in our offices.