Administrative Support Assistant

We are seeking an Administrative Support Assistant to provide clerical and administrative support to our boutique.

Daily Operations

• Follow Standard Operational Procedures to ensure smooth operations
• Provide onboarding and staff transfer support by coordinating with different stakeholders
• Follow up on communications between the boutique and office
• Manage uniform ordering and fitting arrangements
• Maintain records of boutique expenditures
• Participate in daily operations and ad hoc activities
• Prepare reports for the Boutique Management team

Manpower Arrangement

• Prepare monthly rosters
• Liaise with the Retail Office regarding monthly activities and training arrangements
• Monitor and update attendance and leave application records of boutique staff
• Record overtime and update compensation off records on a monthly basis

Workplace & Replenishment

• Liaise with external vendors and internal departments regarding boutique maintenance
• Coordinate with mall management for operational issues
• Serve as the first contact point for Retail Support Office management
• Manage POS and printing matters, including ordering and inventory monitoring
• Arrange replenishments of resources according to usage

Person Specifications

• Strong communication, organization, and interpersonal skills
• Positive, patient, and detail-oriented with a mindset for innovation and curiosity
• Eager to learn and a good team player
• Proficient in Microsoft Word, Excel, and PowerPoint
• Fluent in spoken and written English and Cantonese